Cancer Multi Disciplinary Team Meeting Management System Rollout
Australia’s first secure, cloud-based Multidisciplinary Team Meeting Management System (MDT MMS) for Cancer programs, with support for multiple tumour streams, has commenced a progressive roll-out across the Southern Melbourne Integrated Cancer Service (SMICS) health services – Monash Health, Peninsula Health, Alfred Health and Cabrini Health. The initial roll-out includes use of the MDT MMS by clinical teams that manage gynaecological, breast, lung and colorectal tumour streams in these health services.
Meeting administrators and registrars create meetings, add patients to meeting agendas and prepare summary clinical histories for review in the meetings, including detailed anatomical pathology results and diagnostic imaging reports. Selected images can be attached to the patient’s MDT Meeting Review and presented at the Meeting. Patient health records are also populated automatically from health service information systems, including patient administration systems, pathology systems, radiology information systems and pharmacy dispensing systems, as well as from private diagnostic services.
During the meeting, clinicians are able to view detailed, aggregated patient health records on line. The MDT MMS captures details of meeting discussions, treatments and recommendations, and an agreed diagnosis, including tumour stage. When the meeting is finished, patients’ MDT Review records are sent to the patients’ healthcare providers, including general practitioners and private specialists. Where healthcare providers use a secure messaging solution, they will be able to import patients’ MDT Reviews into their practices’ eHealth systems.
“Our major goal was to deliver improved clinician access to patient health information, across sites, to support MDT meetings and to improve the quality and continuity of patient care. We have built the eHealth platform that achieves that goal and more. We have learned many lessons and now understand why we were the first to develop such a system. It was a big challenge but we are there”, stated Tracey Tobias, the SMICS Manager. “Our hard-working SMICS team collaborated with diverse clinical specialists and with our technology partner, Smart Health, to achieve this outcome. Smart Health’s strengths of listening to us and translating our requirements into a ground breaking new solution were key to our success. We are collaborating with Smart Health to plan the development of additional support for detailed data management for specific tumour streams. We would like to offer our oncology teams a comprehensive clinical information management solution for multiple tumour streams, in addition to the MDT MMS”.
The solution that has been developed by SMICS and Smart Health can be readily extended to other metropolitan health services and to regional health services across Victoria. Support can also be provided for interstate and national tumour management programs and there is already interest from other states.
Dr Peter Briggs, the Chairman of the Project Board said that he is proud of the efforts of the SMICS team and the result achieved. “When we first spoke of this we received a lot of push back and scepticism. Hard work and management of scarce funds have paid off. We are more than happy to share the lessons we learned with other oncology groups and to use our eHealth platform to maximise patient and clinician benefits.”